This is topic 4.1. in the Governance section of the Advancing the Catalogue of the World’s Natural History Collections consultation. Use this topic to discuss the questions listed below.
The basic assumption is that each institution should have primary responsibility and control for information on its collections. However, it may be appropriate to delegate full or partial responsibility to thematic, regional or national communities that have data curators able to ensure the quality and standardisation of collection records. In some contexts, where institutions have for any reason not provided authoritative information, or do not have the resources to do so, there may be reason to allow or encourage a wider user base to contribute and improve collection records. In all cases, a version history is required for the information, so that users can understand and respond to changes made by others.
The following contributed materials are particularly relevant to this topic:
- Presentation: Index Herbariorum - Perspectives of a Long-Standing Collection Catalog
- Presentation: CETAF and DiSSCo Collections Registry
- Presentation: ALA Collectory
- How should ownership and access control for collection records be managed?
- How should appropriate editors be recognised and validated?
- Are there situations where automated or human intervention will be required to resolve disagreements or discrepancies?