I coordinate SCAN, which serves data from 210 North American arthropod collections. Once a collection is set up they do not have to do much. I have had complaints that metadata or data is not correct, I have never had anyone complain that they were not directly involved enough. SCAN is set up so they can change their own metadata and edit their own records. But it is set up nicely so that data providers do not have to do much more than produce data.
In 2017 I changed my tactic in terms of getting collections registered with GBIF. I said I would do essentially do all the work (not a lot to do anyway but…) and my success rate went way up.
