For institute collections the institute will probably be the primary maintainer of the information, or delegate that to a trusted party. The institute needs it, for instance to give access to the collection through loans, visits or digitisation on demand by using the European Loans and Visits system. Also, the institute is responsible for the collection so needs the information to be correct and has direct access to the collection, therefore is best suited to provide the information. However others may also have incentives to provide such information, for instance a working group that is working on COVID-19 and wants to mark all the collections that have Bats specimen. For the institutes I think the main problem at the moment is that they need to provide such information in 10 different systems in 10 different formats, for which they do not have the resources to do this. The TDWG CD standard, unique collection identifiers and synchronisation between the different systems (like has been done recently by GBIF for Index Herbariorum and GRSciColl, and is planned also for CETAF/DiSSCo), will help with that.